Automated invoice tracking, intelligent follow-ups, anomaly detection. Every invoice is traced, every due date is anticipated.
Average Days Sales Outstanding (DSO) in B2B is 56 days. For small businesses, it's a silent catastrophe: every extra day of waiting means cash tied up and lost borrowing capacity. A DSO over 45+ days signals a structural problem.
Best practices: A DSO of 30 days or less is considered excellent. Between 30-45 days: normal but improvable. Beyond 45 days: red alert. No SME reaches 30 days naturally; it requires automation.
Source: Versapay — DSO Meaning and Optimization and Credit Pulse — DSO Benchmarks 2025
Cutting DSO by 10 days unlocks cash immediately. An SME with €2 million in annual revenue and 50-day DSO ties up €274,000 in receivables at any given time. Drop to 40 days? That's €55,000 in freed-up cash.
Three steps to cut DSO by 15-20 days without customer friction:
The moment delivery is confirmed in your ERP, the invoice goes out automatically via email. No admin delays. Customers receive it within 24 hours. Gain: 5-7 days on DSO.
Reminder at D-5 before due date, notification at D+0, firm follow-up at D+15, final notice at D+45. Every email is contextual (amount, order reference, history). Gain: 8-10 days (no more "I forgot" excuses).
Unshipped deliveries surface instantly. Aging analysis flags problem customers and invoices lost over 60+ days. Gain: zero lost invoices, zero blind spots.
Typical result: DSO drops from 52 days to 35-38 days in 3 months. For a €2M SME, that's €55,000 to €75,000 in freed cash—most of it reinvested for growth.
Common objection: "Customers will get angry if we send too many reminders." Reality: good customers pay before the first reminder. Customers at 50+ days have a problem (administrative slip, tight cash, or bad faith). Better to spot it fast. And reminders are never aggressive—they're contextual with references and amounts, which builds trust, not friction.
Before: A distribution SME with 32 employees, €1.8M annual revenue. Zero visibility into aging. Invoices sent manually. DSO at 58 days. Treasurer spending 15 hours/week on manual email reminders.
After 2 months with Financial Operations:
This example is generic. Results vary based on existing customer structure, contractual payment terms, and initial billing data quality.
Here are examples of available components. Each solution is modular and adapts to your specific needs.
Multi-year P&L, 24-month cash flow forecast, business plan scenarios, banking ratios. Investor data room generated automatically with token-secured access.
Visual order-delivery-invoice pipeline with automatic discrepancy detection. Aging by salesperson and by customer. Invoices are sent automatically once delivery is confirmed.
Four programmed escalation levels: pre-due reminder at D-5, notification at D+0, firm follow-up at D+15, final notice at D+45. Each email is generated with invoice context. Aging analysis identifies priorities.
Real-time dashboard surfacing all shipments without matching invoices. Aging segmentation: 0–30, 31–60, 61–90, and 90+ days. Priority alerts for critical delays.
Live tracking of inflows and outflows by category. Detection of recurring patterns, identification of hidden cash leaks. Alerts when cash tensions approach.
Profitability calculated by product, by customer, by project, and by channel. The system identifies the 20 percent of products generating 80 percent of margin—and customers costing more than they deliver.
Automated monthly report generation with narrative analysis and visualizations. Every report is structured, timely, and delivered to the right stakeholders. Time spent on reporting gets reinvested in decisions.
Yes, 100%. We read data (invoices, payments, shipments) from your ERP without modifying it. Zero impact. Reminders, dashboards, and alerts come from our platform.
Via email, with full context (amount, invoice date, payment link if available). Reminders can also be generated for your team to send manually if you prefer to retain control.
Yes. Escalation is standard in B2B. A customer not paying at 45 days has a problem (administrative slip or insolvency). Better to spot it fast. Good customers never hit 45 days.
Typically, cutting DSO by 10 days frees up 10/365 of your annual revenue. For €2M revenue, that's €54,000. For €5M, that's €137,000. This cash refinances operations or reduces bank debt.
We show 24 months of forecasts based on likely collections, recurring expenses, and seasonal variations. You see cash crunches 60 days out instead of living through them.
Yes, or at least 90%. Off-ERP manual invoices won't be tracked. But you can improve progressively: weeks 1-2 we audit what's missing, weeks 3-4 we centralize it. Good chance to clean up billing.
Week 1: Audit invoice data (completeness of dates, amounts, delivery refs). ERP connector in read-only mode. Aging and anomaly dashboards live.
Week 2: Configure reminder templates (4 levels). Small customer test. Train finance team on new auto reports.
Weeks 3+: Progressive reminder rollout. Treasurer monitors DSO live on dashboard. First results visible in collections and cash flow by day 15 typically.
No. Emails and auto reminders handle 85% (forgetful customers, slow processes). The remaining 15% (real cash problems, delivery disputes, negotiations) need a call. The system alerts you on exceptions so your sales rep calls with full context.
Questions on DSO calculation, technical setup, or your specific collection scenarios: WhatsApp or contact form. Free cash audit included.
Free audit of your financial processes. Action plan within 48 hours.