Transport & Logistics

Your challenges

Challenges that erode margins

Route and fuel optimization

Unoptimized routes bleed money. Every detour, every underused vehicle eats margin. Route planning is guesswork, not algorithms. Wasted fuel becomes lost profit.

Real-time delivery tracking

Customers want to know where their order is. Your support team spends their days on the phone saying "we don't know." No traceability, no proof of delivery, disputes with clients.

Compliance and documentation

Driving hours, inspections, insurance, fuel. Regulatory documentation is an administrative nightmare. Fines for missing paperwork add up fast.

Margins under pressure

Between rising fuel costs and negotiating clients, profitability per route is hard to sustain. Average margin shrinks every quarter with no clear reason why.

The deployment flow

How we begin with your fleet

1

Initial assessment (Week 1)

We analyze your current operations: routes, delivery points, vehicle fleet, driver rosters. We connect GPS trackers to priority vehicles. Your operations continue normally—zero disruption.

2

TMS integration or configuration (Weeks 2-3)

If you have a TMS, we connect directly. If you use Excel, we help digitalize routes progressively. Route optimization engine runs in the background. Drivers receive optimized itineraries each morning.

3

Reporting and KPI setup (Weeks 4-5)

We define your core metrics: fuel cost per km, deliveries per hour, on-time rates, vehicle utilization. Real-time dashboards for dispatchers. Daily reports for management showing cost trends.

4

Optimization and continuous improvement (Week 6+)

Machine learning refines route predictions. Seasonal patterns are detected. Preventive maintenance alerts reduce unexpected breakdowns. You see measurable improvements in margin each week.

Prerequisites that block

What must be ready before we start

Network coverage on routes

FleetOps needs 4G coverage at least 95% of the time. Major highways and national roads: no problem. Rural secondary roads: possible but with some gaps. If you deliver to remote mountains, we discuss realistic limits upfront.

Access to your routing data

We need to see: where you go, who you deliver to, what time, at what price. If it's paper or Excel, we digitalize first. If it's in an integrated TMS, we connect directly. No daily manual exports—that slows everything down.

Mileage data per route

To optimize, we need real costs per route in fuel + expenses. If unknown, we calculate from industry averages then refine. First month: setup. Second month: real data.

Driver acceptance

Drivers accept tracking better when they see benefits: predictive repair alerts, delivery proof eliminating customer disputes, optimal routes that get them home earlier. Not micro-management—just data to work smarter.

What you really measure

Indicators that determine your margin

1

Fuel cost per kilometer delivered

Average cost per km by vehicle type. Every real saving translates directly to recovered margin. Route optimization combined with preventive maintenance can cut costs by 8-15%. For a fleet of 20 trucks, that's significant annual impact.

2

Delivery points per working hour

Baseline: 6-8 points per day (8 hours). With optimized routes, you reach 8-10. That frees up driver-days. Either deliver more with same cost, or redeploy resources to other customers.

3

Delivery failure rate (% late, missed)

Costs: lost customer, rework expense, management calls. Real-time tracking lets dispatch correct before delay. Result: better customer retention. No customer leaves because your trucks weren't tracked.

4

Insurance cost and claims

Complete tracking history (GPS + speed + braking) significantly reduces post-accident disputes. Insurers appreciate this visibility: premium reduction possible. More proof equals less procedure equals lower overhead costs.

Objections we hear

Straight answers

"My drivers will refuse—surveillance."

No personal surveillance. We track vehicles, not people. Drivers see only route deviations and maintenance alerts. No personal tracking. We've worked since 2010 with transport unions without problems. It actually became a selling point: "I'm protected by GPS evidence."

"This will be expensive in equipment."

GPS tracker costs 200-300 euros to install. Lifespan: 5-7 years. FleetOps subscription: 150-400 euros monthly depending on fleet size. ROI in 6-9 months through fuel savings plus claims reduction. No minimum contract, cancel anytime.

"We don't have a TMS—just Excel."

No problem. You enter routes manually at departure, we optimize them. After 2-3 months, you see the value of a real TMS. We can migrate gradually. Or stay with Excel + FleetOps if sufficient—less money, less complexity.

"Customers won't want tracking."

False. Today, 70% of customers request delivery tracking. Major accounts (food service, distribution) demand it. Offering this is a sales argument. Small customers ignore it—zero negative impact.

"My ERP is too old to connect."

If Sage 100, Cegid, or standard TMS: we connect directly. If legacy (proprietary 20-year system), we use daily exports. Slower, but works. Additional cost depends on complexity.

Frequently asked questions

Direct answers

How long before I see gains?

Immediate: you see where your vehicles are and arrival times. Measurable gains: starting week 4-5 for fuel (optimized routes) and delivery reliability. Complete material gains: months 3-4 (enough data for real averages).

Can we use this with subcontractors?

Yes, with legal limits. You can track your vehicles and ask vendors to keep trackers active. No tracking of subcontractor vehicles leased to another client—legal complexity. Case by case per contract.

What if a driver disables the GPS?

Not an issue in practice. 95% of drivers leave it on. The 5% who cheat are detected via abnormal signal gaps. The system alerts and you decide if it's disciplinary or technical.

How long do GPS trackers last?

5-7 years in normal conditions. Battery replaceable. Housing robust against rain, dust, truck vibration. No special maintenance. When it dies, replace for 200 euros and you're running again.

How do you charge? Commission on savings?

Fixed subscription plus trackers. No commission—more transparent. You know your cost upfront, no surprises. You keep 100% of savings you realize.